AGRO mainly provides advice within the Plant Production performance contract and in a contract for the Danish Environmental Protection Agency (MST) related to pesticide use. The overall responsibility lies with the head of the department (Jørgen E. Olesen) and with the action coordinators for the individual areas:
All action coordinators are section heads and thus part of the departmental management. Issues concerning the organisation of the regulatory tasks are discussed at meetings of the Department Management, which also acts as the Department's Policy Support Committee.
Distribution of tasks and responsibilities
Head of Department:
Tasks of coordinators/section heads:
Coordination and organisation
For the Plant Agreement, monthly meetings are held between action coordinators and the DCA responsible for the plant area. At these meetings, recently completed, ongoing and anticipated tasks are reviewed and potential problems with staffing or delays are discussed. Resourcing of tasks is the responsibility of the Head of Department, but is discussed with the task leaders and the action coordinators. This includes issues of particular workload for key staff, which are also discussed at these meetings.
For the agreement with MST, monthly internal coordination meetings are held with the staff involved. The secretariat function for this is located at AGRO, but there is a need to clarify how this is embedded in relation to the quality assurance system at DCA. However, the quality assurance system is also followed here in the same way as for the other agreements.
Proposals for staffing of commissioned tasks are normally proposed by the lead partner assigned to the task in advance. Staffing of the task and of the peer assessor must be approved by the intervention coordinator before the task is launched. This also applies to the timetable. A procedure is now also put in place whereby the coordinator must approve that the process has met the peer review criteria (professional and technical) before the assignment can be handed in.
In case of conflicts across departments, it will typically be up to a dialogue between the department heads involved. Experience shows that early awareness of issues leads to the most painless resolution of problems. Cross-departmental issues are therefore given special attention at the monthly meetings with the DCA on the Plant Agreement. Bi-monthly meetings are held with department heads across DCA and DCE to coordinate and prevent problems.
At AGRO, there is a particular problem in tasks led by DCE or GEUS and anchored in specific contracts, where individual staff members at AGRO are involved. These tasks are not directly anchored in the management via the response coordinators. There is also no systematic inventory of the scope and content of these tasks in relation to the departmental management. A dialogue has therefore been initiated with DCA and DCE on how to ensure that these tasks are recorded in the future and how they can be integrated into the ongoing monitoring of the quality side.
Read more about regulatory support on the Technical Sciences website
Authority services in Technical Sciences have also been ISO 9001 certified
Read more about the policy support at Technical Sciences' website
The policy support in Technical Sciences have also been ISO 9001-certificeret