Quality assurance of working documents

As discussed at the Faculty Management Meeting on 16 April 2021, internal working documents as well as notes and reports for recipients' internal use must be handled as follows:

• Internal notes (working documents) used in communication internally at AU do not require quality assurance
• Preliminary working documents exchanged between AU and external partners during a project must be clearly marked as not being quality assured and not intended for publication
• If an internal memo or working document is or can be published against expectations, it must be quality assured according to Tech's quality management system, and the resulting product is published in one of the four report categories in which faculty management has decided that departments and centers under Tech publish reports (Read more here)
• Products delivered for internal use by a requester must be treated like any other product issued by Tech: The product must undergo quality assurance in accordance with Tech's quality management system for research-based policy support. Whether the product should be published depends on the agreement with the requester. These products may in certain cases be provided upon request for access to documents, which, however, depends on a legal assessment of any confidentiality.

The concept of internal report/internal memorandum is reserved for AU and project internal products

The concept of internal, internal reports, and internal notes must in future be aimed at working documents that, for the same reason, do not require the same quality assurance as final products in the form of reports and notes. Such internal working documents, whether they are for use internally at AU or are a preliminary part of a collaboration process with external partners, must be clearly stated that they are not intended for publication and that they are not quality assured.

On the other hand, it must be expected, both by AU and by requisitioners, that all reports and notes issued by AU are quality assured. This applies to both products that are intended for publication and confidential products for internal use by the requester without publication.