Working time statements from 2023

9 January 2023 by Birgit Sørensen Langvad

At AGRO, we have a flexible-time agreement (only in Danish) that applies to all technical-administrative employees (TAP) in the department. The agreement does not apply to:

Employees under the "Local agreement for employees at Aarhus University, Department of Agroecology engaged in particularly seasonal and trial-related work in field trials" (only in Danish)
Scientific employees employed in accordance with the position structure, cf. the AC collective agreement §13, subsection 5 (only in Danish).
Managers, chief consultants, special consultants, monthly salaried clerks with availability supplement.

What should I do?

As a TAP employee, you must register your work hours, i.e. when you arrive and depart, in an Excel sheet. Enclosed is AU’s template "Fleksskema 2023", which you can copy and rename for your own use, and a “light” version of the field staff’s templates. You can therefore choose between these two templates for your registration.

Save the template on you want to use your personal U-drive. If the flex balance exceeds 37 plus hours or 15 minus hours, it must be sent to your section manager or head of secretariat, as described in the flexible-time agreement.

Why can't I use Promark?

As you have probably heard, the Promark system closes by the end of 2022.

The new “MitHR” system does not support flexible time registration but ONLY registration on projects where it is required by grant donors.

This means that some of you must register time in the new system “ProjektTid” on some projects where this requirement exists and not on others. We will receive further information from Finance about which projects to do time registration on.

Therefore, the university instructs us to use, for example, Excel to keep track of flex balance.

Why do I need to use a timesheet?

Pursuant to §4, subsection 1: "… the employee must calculate his work hours himself. Work hours are registered daily or at the earliest possible opportunity in the registration system designated by the department”.

What will it be used for?

You must calculate your work hours (i.e. when you arrive and depart) in the form. You and your immediate manager must keep an eye on the balance and ensure that you do no accrue too many flex hours.