AU will be getting a new system for registration of work hours
Eight employees in SYSTEM have been selected as test pilots in the new system for registration of working hours in November with the aim of testing if the setup and system support the processes. Later on, all employees will be advised about the system via local meetings and e-mails.
In the past few years ARS has been gasping and needs to be replaced. After New Year we will therefore switch to a new system for registration of working hours.
AU has chosen the system ProMark. Initially, ST’s units in Roskilde, Kalø, Silkeborg, Årslev, Flakkebjerg and Foulum will be adopting the system.
ARS has always been a subject for debate about what its purpose is. The new system will be probably give rise to the same type of discussions. There is, though, no doubt that we must register our working hours for several reasons, including:
- Requirements from sponsors
- Improvement of the basis for activity and resource management
Hopefully, the system will also provide a more automated interaction between AU’s systems. As it is now, much information is carried manually between the systems, which can give cause for mistakes.
Eight test pilots have been chosen from SYSTEM to test the new work hours registration system.
What’s in it for us as users?
I have been a user of various systems for registering my working hours since the mid-1990s. During that period developments have gone from recording with the aim of becoming more aware about one’s own use of time to recording in order to prove to sponsors how time has been spent.
Apart from providing a picture of where efforts for each individual are distributed in the projects, we can also gain an overview of overtime, absence (holiday, illness) etc. corresponding to that which we had in ARS.
The new ProMark is not expected to pose great teething problems for us users because we are used to registering our work hours.
As a user you can also be a project leader. The project leader can gain an overview of time spent by everyone involved in his or her projects.
What will happen for administrators?
The secretariat will play a role in cooperation with the project finance administrators. In the past couple of years, secretariat employees have entered data from ARS in the absence module in AUHRA. This task will disappear. Instead the section secretaries will play an important role as “bogeymen” with regard to the monthly follow up on whether employees have registered their hours or not.
The project finance administrators are also expected to experience a streamlining in that the old ARS has been heaving its last breaths.
What’s in it for the management?
The management will be able to draw on reports and statistics to honour the requirements from external funders, public authorities, etc. The management can get a total overview of how each individual employee or employee group has spent its time.
The management can also use the system to produce a report of absence time.
Finally, the system will provide a more uniform handling of employee work hours across AU.