IT, web and photos

All orders must be made by the employee him/herself or by the help of a secretary via the IT webshop.

Before you order, you must agree with your immediate manager or project manager which project number must pay for the purchase. You must apply the project number to your order. With regard to external projects, as an employee, you must look at whether the external grant provider covers costs for IT equipment, which does not apply to all grant providers. If in doubt, contact your project economist.

You may only place an order if you are paid by AGRO.

We recommend that you in the first instance make a wish for "Consultancy wanted in connection with purchase", since the department management does not want to get purchased equipment that is either over or under dimensioned in relation to the need you have as an employee. The department management has previously decided that Mac computers can only be ordered if there is a special need for special software that only runs in this environment. When purchasing Mac, the employee must also be aware that assistance with local IT supporters is limited in this area.

Regarding smartphones, it is recommended that no models be ordered that cost over DKK 4,000 (year: 2020) Tablets can only be ordered by employees with very extroverted activity or work-documented needs.

It is always a managerial decision, which employees have a job situation and function that requires the university to make multimedia (mobile, PC, home) available to them. The manager must thus make a concrete assessment in the individual situation. Read more about rights and taxation here.

For computers to be supported on AU's network, they must meet the following requirements:

• Not older than 4 years
• Run Windows 10 as the operating system
• Use an anti-virus program managed and monitored by AU-IT
• Have a SSD hard drive of at least 256 GB

There are basically three ways in which a criminal can access a password; by asking, guessing or trying.

It is therefore about creating a password that best protects against the above. The only thing that can stop a criminal trying out is to set requirements for the length and complexity of the password, and, at regular intervals, to change his password. Therefore, AU also has some minimum requirements in these areas.

Password must be strong, contain at least 12 characters, combined with capital letters, lower case letters, numbers and special characters.

Here is presented three ways to create/remember passwords, which partly ensures a reasonable quality of the resulting passwords, and partly increases the likelihood that you can remember the password subsequently.    

Read more about the rules here and find the solemn declaration on the site:

• Taxation of work phones

Read more about the various options for virtual meetings:

• Teams and Zoom - Which platform should I use? (Information and guides)
• Vmeet
• Video conference

Photos - Colourbox and Cumulus

• Cumulus - AU (AU's photo library)
• Colourbox (For download, please contact the secretariat or Camilla Brodam Galacho)
• Rules for usage of photos

Logo - AU and FOOD:

• AU logos
• Logo generator (logos incl. name of department)

If you have any questions regarding logos, please contact the secretariat

• Wireless network - Eduroam 
• VPN access

Information security at AU

If you need to send large files, you can find the guide here:

• Filesender

You can send a secure email with a plugin in Outlook. Read more here:

• Secure email plugin

See the guides here:

• How to set up an e-mail signature in Outlook
• How to set up an auto-reply in Outlook