Guests - scientists, PhD students, and trainees
Visitors include university guests, conference guests, visiting students not mentioned above and visiting members of the technical/administrative staff (e.g. external consultants or technicians). The individual will not be issued an access card and is only expected to enter AU buildings when accompanied by AGRO employees.
Guests include researchers not employed at AU, PhD students not enrolled at AU, and students on internships not enrolled at AU (called “interns”). They also include persons performing research support work or using research equipment at AU who are not employed by the university (unless their access to the university is covered by a separate agreement). The person in question must have an access card to AU's buildings. Guests have the opportunity to book/drive AU cars (with authorisation) and are expected to work during normal working hours. In very special cases, access to buildings outside normal working hours may be granted, including access to email and networks. A reasoned request for such access must be sent to the head of department at Institutleder head.agro@au.dk.
The flow for guests shown to the right should always be followed, independent of which type of guest you are inviting.
When planning a guest visit, please contact your section coordinator as early as possible in the process.
If the guest is from China, Iran or Russia, please contact Karina Rysholt Christensen immediately for a risk assessment, which must be done before an interview is arranged and an invitation letter is issued. The person's CV and list of publications should be sent to Karina, once the background screening is approved, the process can continue.
Your section coordinator and your section manager will evaluate whether it will be possible to accept the guest and for how long the guest can stay. In this connection, diversity of the section and number of guest already in the section will be taken into account.
We only accept stays at AGRO for up to 6 months. In very exceptional cases, longer stays may be allowed, but it must be approved by the head of department before a letter of invitation is issued.
The stay is conditional on the guest being 100% financed from home, i.e. top-up scholarships are generally not offered.If in special cases the guest must receive a grant/scholarhip from AGRO you need to inform about this when you submit the form.
Guests (with the exception of interns via jobcenter) do not receive AU email addresses or access to AU drives.
The contact person in AGRO must conduct an online interview before a potential guest stay. The section manager must participate in this interview in order to assess the guest's oral level in English.
If the section manager approves the English level, the following things should be filled and signed:
Agreement for guest stay at AGRO
Visitor participation agreement
Agreements should be signed by all relevant parties and it is your responsibility as supervisor to make sure that this happens. For AU students it is okay to attach a copy of their master's contract/education agreement instead of the two agreements.
If guests are here for <90 days and do not need a residence- and workpermit, we need a copy of their MSc certificate as documentation to SIRI (the Danish Agency for International Recruitment and Integration).
When the exact arrival date is known the form "Guests and students should be filled in via the blue botton in the top of this page.
Always expect a 2-3 months' processing time in connection with the application process for a work and residence permit. AGRO will not reimburse the fee from SIRI (the Danish Agency for International Recruitment and Integration) in connection with the application for a correct work- and residence permit, nor will any travel expenses be covered.
Trainees
A trainee from a non-European Union (EU) country, or a non-European Economic Area (EEA) country must have a work- and residence permit for AGRO. This is extremely important, and it may impose fatal consequences on AU, if we do not comply with this. Tourist Schengen visa for other EU countries is not sufficient, and it is also not enough to be enrolled in another EU country. The trainee must have a work permit for AGRO in order to work and stay at our department.
Students from Denmark, the Nordic countries, the EU, and the EEA countries may arrive at the department without a work- and residence permit.
You may find further informtion on this website: http://www.au.dk/en/internationalcentre/international-students/internships/.
Guest PhD students and guest scientists
PhD students and guest scientists arriving from EU/EEA, the Nordic Countries, and Denmark can travel freely into Denmark and need no work- and residence permit.
PhD students and guest scientists arriving from countries outside the EU/EEA countries, and who need to stay more than 90 days in Denmark, must have a work- and residence permit as a guest PhD student.
People holding a Master's degree and who need to be in Denmark less than 90 days can arrive on a business visa. Please be aware that they will not be able to get a Danish CPR number and therefore also not a Danish bank account.